The following is information from ISBE sent to IAASE by Tim Imler.
FY 2019 IDEA Part B Carryover
Carryover funds are unbudgeted and/or unexpended funds from the previous fiscal year calculated from the grantee’s final expenditure report. It is important to note that carryover cannot be computed unless the final expenditure report is submitted.
A final expenditure report is defined as:
If the July 20 report is submitted with outstanding obligations, then a final expenditure report that reflects total project expenditures (with all prior obligations liquidated) must be submitted no later than 90 calendar days after the project end date. Cooperatives with project end dates of August 31 must submit the completion report on or before September 20. The same liquidation timelines apply.
For Those Cooperatives NOT on a One Year ExtensionThe following guidance is applicable to special education cooperatives that did not elect the one year extension. Please communicate to your member districts that carryover will not be allocated to them until the cooperative’s final FY19 expenditure report(s) is on file at ISBE. It is critical that the final report submitted is accurate so that any carryover can be allocated correctly. Once the FY19 final expenditure report is on file with ISBE, the special education cooperative must send a letter signed by the cooperative administrator that lists each member district and the amount of carryover to be allocated to them. The signed letter can be scanned and emailed to me at timler@isbe.net or mailed to:
Illinois State Board of Education
Division of Funding and Disbursement Services (E-320)
100 North First Street
Springfield, IL 62777
Once the signed letter is received, Funding and Disbursements staff will manually load the carryover amounts into each member district’s FY20 IDEA Part B Flow Through or Preschool grant as appropriate. Member districts will then be able to login to the electronic Grants Management System and submit an amendment to access the additional funds. Questions regarding this process can be directed to the division at 217/782-5256.
FY 2019 IDEA Part B Carryover
Carryover funds are unbudgeted and/or unexpended funds from the previous fiscal year calculated from the grantee’s final expenditure report. It is important to note that carryover cannot be computed unless the final expenditure report is submitted.
A final expenditure report is defined as:
- The cumulative expenditure through date is equal to or is greater than the project end date, and;
- There are no outstanding obligations reported.
If the July 20 report is submitted with outstanding obligations, then a final expenditure report that reflects total project expenditures (with all prior obligations liquidated) must be submitted no later than 90 calendar days after the project end date. Cooperatives with project end dates of August 31 must submit the completion report on or before September 20. The same liquidation timelines apply.
For Those Cooperatives NOT on a One Year ExtensionThe following guidance is applicable to special education cooperatives that did not elect the one year extension. Please communicate to your member districts that carryover will not be allocated to them until the cooperative’s final FY19 expenditure report(s) is on file at ISBE. It is critical that the final report submitted is accurate so that any carryover can be allocated correctly. Once the FY19 final expenditure report is on file with ISBE, the special education cooperative must send a letter signed by the cooperative administrator that lists each member district and the amount of carryover to be allocated to them. The signed letter can be scanned and emailed to me at timler@isbe.net or mailed to:
Illinois State Board of Education
Division of Funding and Disbursement Services (E-320)
100 North First Street
Springfield, IL 62777
Once the signed letter is received, Funding and Disbursements staff will manually load the carryover amounts into each member district’s FY20 IDEA Part B Flow Through or Preschool grant as appropriate. Member districts will then be able to login to the electronic Grants Management System and submit an amendment to access the additional funds. Questions regarding this process can be directed to the division at 217/782-5256.
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